Responsible for accounting and clerical duties related to the efficient maintenance of processing of accounts payable transactions.
Duties Include:
· Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices
· Reconciles processed work by verifying entries and comparing system reports to balances
· Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
· Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation
· Research and resolve invoice discrepancies and issues
· Ensures credit is received for outstanding memos
· Maintains accounting ledgers by verifying and posting account transactions
· Maintains historical records by filing documents
· Continuing to improve the payment process
· Post Invoices from vendors
· Match Invoices to statements
· Maintain checkbook in Excel
· Maintain required records such as W-9's
· Scan Invoices into our Document Management System
· Flexible schedule and work from home after training
· Perform other duties as assigned
Accounts Payable Specialist Requirements:
· High school diploma, GED, or equivalent required
· 2-3 years of accounts payable experience required
· Knowledge of general accounting procedures
· Proficient in Microsoft Suite, particularly Excel
· Able to multi-task and prioritize work effectively
Minimum Job Requirements:
· Accountability – Ability to accept responsibility and account for his/her actions
· Active Listening – Ability to actively attend to, convey and understand the comments and questions of others.
· Assertiveness – Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea
· Communication, Oral – Ability to communicate effectively with others using spoken word
· Communication, Written – Ability to communicate in writing clearly and concisely.
· Customer-Oriented – Ability to take care of the customers' needs while following company procedures.
· Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.
· Organized – Possessing the trait of being organized or following a systematic method of performing a task.
· Problem-Solving – Ability to find a solution for or to deal proactively with work-related problems.
· Time Management: Ability to utilize the available time to organize and complete work within deadlines.
Physical Demands / Work Environment:
· Frequent squatting, bending, and twisting.
· Repetitive motion
· Standing for extended periods of time.
· Vision (Near, distance, Color, Peripheral, Depth Perception)
· Sense of sound (Alarms, horns and motorized equipment)
· An Equal Opportunity Employer
· Drug-Free Workplace: pre-employment drug screen is a condition of employment
PI063727345bad-30492-35652050
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