Job Description

We are seeking a highly organized and service-oriented Office Services Admin to provide front desk reception and administrative support in our Bellevue office. This role is essential in ensuring a welcoming and professional experience for all guests while maintaining the overall functionality and efficiency of office services.

Key Responsibilities

• Front Desk & Guest Services
• Serve as the first point of contact for visitors, providing a warm and professional welcome.
• Manage phone lines in coordination with other offices, directing calls as needed.
• Assist with scheduling and coordinating meetings, ensuring conference rooms are properly set up and maintained.
• Office Services & Facilities Support
• Oversee office upkeep, including maintaining pantries, convenience areas, and common spaces.
• Handle office services requests such as copying, scanning, printing, and mail distribution.
• Ensure conference rooms are clean, stocked, and prepared for meetings.
• Administrative Support
• Assist with expense reporting, catering coordination, and other administrative tasks as needed.
• Support internal teams with special projects and requests.
• Maintain and update office procedures, checklists, and operational documents.
• Operations & Team Coordination
• Collaborate with onsite staff and the Portland office to ensure seamless day-to-day operations.
• Track and report office service metrics to ensure accuracy and efficiency.
• Promote cross-training and knowledge-sharing among staff to enhance service delivery.

Qualifications

• Prior experience in office administration, front desk operations, or office services.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills to provide top-tier client service.
• Proficiency in Microsoft Office and office management systems.
• Ability to work in a fast-paced environment with a high level of professionalism and discretion.

This role is ideal for someone who thrives in an administrative and client-facing position, ensuring a well-run office while providing high-level support.

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