Job Description

Front Desk Coordinator – Full-Time | Busy CPA Firm in Westfield, NJ

Our established and fast-paced CPA firm in Westfield, NJ is seeking a professional, highly organized Front Desk Coordinator to join our team full-time. This is a key client-facing role that helps keep our operations running smoothly and ensures a welcoming, professional environment for our clients and staff.

Key Responsibilities:

• Greet clients and visitors with professionalism and warmth — both in person and on the phone
• Manage scheduling, calendar coordination, and incoming documentation
• Support the administrative needs of the accounting team, including client follow-ups, scanning, and data entry
• Maintain a neat and efficient front office environment
• Handle incoming/outgoing mail and office supplies
• Ensure clients receive excellent service from their first interaction through follow-up

What We’re Looking For:

• Prior experience in a receptionist, front office, or administrative assistant role (experience in a CPA, law, or medical office is a plus)
• Strong communication skills and a polished, professional demeanor
• Excellent organizational skills and attention to detail
• Ability to handle multiple tasks and remain calm during high-volume periods
• Proficiency with Microsoft Office (Word, Excel, Outlook); familiarity with accounting or CRM software is a plus
• Punctuality, reliability, and a team-first attitude

What We Offer:

• Full-time position with competitive hourly pay
• Supportive team environment
• Convenient Westfield, NJ location

This is a great opportunity for someone who enjoys being the hub of a busy office and takes pride in helping clients feel valued and supported.

To apply, please send your resume and a short cover letter explaining your front desk or administrative experience.

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