Job Description

Organizational Overview:

Fairmount Park Conservancy brings parks to life. We work with the City of Philadelphia and its communities to steward our parks and nurture our shared environment, cultural resources, and public health.  We lead capital projects and historic preservation efforts, foster neighborhood park stewardship, attract and leverage investments, and develop innovative programs throughout the 10,200 acres that include Fairmount Park, six other watershed parks, and more than 130 neighborhood parks and gardens around the city.

Position Overview:

The Staff Accountant is responsible for the facilitation and execution of the accounting tasks related to Conservancy operations. This position reports to the Controller of the Conservancy.  Key responsibilities include managing Accounts Receivable, Accounts Payable, and finance information systems, and supporting senior leadership with audit and compliance actions.

Responsibilities:

Client and Vendor Management

Coordinate with contractors and vendors to ensure timely submission of payment requests

Prepare all vendor and contractor invoices for payment

Prepare monthly client requisitions and reimbursement requests according to grant requirements

Monitor reimbursements to Conservancy and its vendors and contractors

Prepare and coordinate bank draws for financing to ensure timely payments

Report, Track, and Monitor Project Activity

Ensure contractor and vendor compliance with contract terms and conditions

Update project spending rates monthly to assist senior leadership in managing organizational cash flow

Prepare monthly cost reports for project managers

Track changes, allowances, and contingency reserves

Maintain project files and update information in relevant software

This role also supports project-based work of the Conservancy in conjunction with the respective team facilitating the project. Some of the core project-based duties are:

Project Start-Up

Collaborate with the Project Manager to establish budget frameworks for job costing and billings

Track new and existing projects in the operational software according to approved documents

Organize approved documents and ensure compliance with the Conservancy’s retention policy and audit requirements

Project Closeout

Assist with the financial aspects of project closeout

Participate in any project, funder, or organizational audit

Qualifications & Core Competencies:

Certified Public Accountant Designation strongly desired

Bachelor’s degree in a related field (accounting, business management, or something similar). Work experience in place of a degree is acceptable in exceptional circumstances as deemed by management

Minimum of 3-5 years of experience in accounting or office administration, preferably in a non-profit or construction environment

Proficiency in software such as QuickBooks, Sage, or similar platforms

Strong demonstrated knowledge of GAAP and financial reporting requirements

Excellent organizational, collaborative, and time management skills

Strong analytical skills and attention to detail

Advanced proficiency in Microsoft Excel and other MS Office applications

Excellent verbal and written communication skills

Ability to manage multiple projects and prioritize tasks effectively

Strong problem-solving abilities and a proactive approach

Experience with grant compliance and financial reporting

Compensation:

The salary range for this position is $50,000 – $70,000. Additionally, Fairmount Park Conservancy offers a generous benefits package including health, dental, and vision, as well as life, disability, and retirement.

Anti-Discrimination Policy:

The Fairmount Park Conservancy does not discriminate based on ethnicity, race, gender, or sexual orientation and encourages all qualified individuals to apply.

To Apply:

Thank you for your interest in the Fairmount Park Conservancy. Please submit a resume and three work-related references as either PDF or Word documents here: Application Form

Please, no phone calls or mailed applications. The application deadline is October 9th, 2024.  Applications will be reviewed on a rolling basis until the position is filled.

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